App on the phone
No equipmentEach person clocks in on their own phone, with location read only at that moment.
- Nothing to buy or install
- Also shows schedule, payslips and requests
App · Tablet · Terminals
Each store clocks in the way that suits it best.
On each person's phone, on a tablet at the entrance with a QR code, or on a wall terminal with card, PIN or biometrics. Pick one, two or all three — you do not have to set everything up, and they can coexist in the same company and even the same store.
Three ways to clock in, your choice.
Start with the app alone and add a tablet or a terminal when a store needs one. Everything ends up in the same record.
Tablet with QR code
Where GPS failsA tablet at the entrance shows a code that changes every 20 seconds; scan it with the app.
- Any tablet with a browser
- Proves the person was at the store
Wall terminal
No phones at workCard, PIN or biometrics, on a terminal connected to the store's internet.
- Works offline and sends later
- Employees are synchronised automatically
Employee app
Everything people need, without asking anyone.
Nothing to download from an app store: it opens in the phone's browser and stays on the home screen like an app. Each person gets a code by email to activate it.
Today
Clocking in is one tap.
The big button always shows the next step: clock in, break, back, clock out. Above it, the store where the person works today.
- Location is read only at the moment of clocking in — never during the day
- Without signal, the entry is kept and sent later
- Outside the premises it is not refused: a reason is asked and it goes for approval
- Company announcements show here, with read confirmation
Schedule and swaps
The week, the store for each day and swaps with colleagues.
People see the coming days with hours, break and store. If they cannot work a day, they ask a colleague to take it.
- The colleague accepts or refuses in the app
- The manager approves and the schedule changes by itself, with rest rules checked
- Both people are notified on their phones
Payslips and documents
Payslips, contracts and "I have read and accept" with date and time.
Payslips and the person's other documents stay in the app, for them only. Internal rules or a company policy ask for read confirmation, which is recorded.
- Monthly payslips, with a notice when a new one arrives
- Contract, tax statement, certificates
- Warning to the company before a medical fitness certificate expires
- Holiday and absence requests with the decision on the phone
Store tablet
A tablet at the entrance instead of a wall clock.
Scan the code with the app and the entry is recorded at the right store.
In shopping centres, basements and warehouses GPS fails. With a tablet at the entrance showing the store's QR code, people point the camera and the entry counts as inside the store, without depending on location.
- The code changes every 20 seconds and is valid for two minutes: a photo will not work the next day, nor sent to a colleague at home
- Any tablet or screen with a browser will do: open the store's address and leave it on
- If the address leaves the store, generate a new one and the old one stops working
- Each entry is recorded with the "QR code" method, visible in the records list
Terminals
Wall terminals — what the terminals do.
Automatic upload
Every record goes to Pontualy without anyone having to download anything.
Works offline
If the connection drops, the terminal stores the records and sends them when it's back.
Assigned to a store
Each terminal belongs to a store, so every record lands in the right place.
Employees in sync
Joiners and leavers are updated on the terminal from Pontualy.
Cable or Wi-Fi
Connects to the store network. [CONFIRM MODEL OPTIONS]
Status at a glance
Head office sees whether each terminal is online and when it last sent a record.
Card, PIN or biometrics?
All of them work with Pontualy, on their own or combined. Each company chooses what makes sense for each store.
Card
Fast and simple. One card per employee, which can be deactivated at any time.
PIN code
No cards needed. Works as an alternative or alongside cards.
Biometrics
Fingerprint or face recognition. Makes sure the person clocking in is the employee themselves.
Biometrics involve special-category personal data (GDPR Article 9): before using them, the company must assess and document the need. We help prepare that assessment.
From the box to the wall in four steps.
-
Mount it
Near the store entrance, close to a power socket.
-
Connect it
By cable or Wi-Fi, to the store's internet.
-
Link it in Pontualy
Choose the company and store the terminal belongs to.
-
Hand out the cards
Employees start clocking in the same day.
Several stores
Every person, every day, at the right store.
António is downtown on Monday, by the river on Tuesday, downtown again on Wednesday.
People who rotate between stores have each day's store in their own schedule — and one week's exception is changed with one click in the Week screen.
- In the schedule, the store for each weekday: set once, repeated every week
- In the Week screen, each day shows the store; the filter shows only who is at one store
- In the app, people see "Today: Riverside store" and the store for each day
- Clocking in at another store is accepted, with a note for the manager
- Wall clocks: each person on their stores' clocks, or everyone on all clocks
See Pontualy in action.
A 30-minute demo, with time for your questions.
